MANUAL IN TERMS OF SECTION 51 OF THE PROMOTION OF ACCESS TO INFORMATION ACT, 2 OF 2000
DATE PREPARED: 25 OCTOBER 2017
1. Promotion of Access to Information Act, 2 of 2000 (The Act) [cite: 2]
2. Section 51 Manual of Nologo Studios CC (Registration number: 2008/133673/23) [cite: 2]
3. Contact particulars [cite: 2]
Website: www.nologostudios.com/ [cite: 2, 3]
Introduction [cite: 3]
| Head of business: | Jared Krause |
| Information officer: | Frank Dawson |
| Postal address: | Block C Ground Floor, Essex Park, 46 Essex Terrace, Westville, Durban, 3629 |
| Physical address: | Block C Ground Floor, Essex Park, 46 Essex Terrace, Westville, Durban, 3629 |
| Telephone number: | 031 266 0245 |
| Fax number: | 086 601 1187 |
| E-mail address: | info@nologostudios.com |
4. The Corporation’s primary business activities are Website and application development [cite: 4]
Guide in terms of section 10 of The Act [cite: 4]
Any person who wishes to exercise any right contemplated in The Act may obtain a copy of the information guide issued by the Human Rights Commission in all official languages, from the Human Rights Commission, contact number (011) 877-3600, fax number (011) 403-0625 or www.sahrc.org.za. [cite: 4]
5. Information available in terms of other legislation [cite: 5, 6, 7]
Information is available in terms of certain provisions of the following legislation: [cite: 5, 6, 7]
4.1 Basic Conditions of Employment Act 75 of 1997 [cite: 5]
4.2 BBBEE Act 53 of 2003 [cite: 5]
4.3 Companies Act 71 of 2008 [cite: 5]
4.4 Close Corporations Act 69 of 1984 [cite: 5]
4.5 Compensation for Occupational Injuries and Health Diseases Act 130 of 1993 [cite: 5]
4.6 Consumer Protection Act 68 of 2008 [cite: 5]
4.7 Customs and Excise Act 91 of 1964 [cite: 5]
4.8 Electronic Communications and Transactions Act 25 of 2002 [cite: 5]
4.9 Employment Equity Act 55 of 1998 [cite: 5]
4.10 Financial Advisory and Intermediary Service Act 37 of 2002 [cite: 5]
4.11 Financial Intelligence Centre Act 38 of 2001 [cite: 5]
4.12 Income Tax Act 58 of 1962 [cite: 5, 6]
4.13 Labour Relations Act 66 of 1995 [cite: 6]
4.14 National Credit Act 34 of 2005 [cite: 6]
4.15 Occupational Health and Safety Act 85 of 1993 [cite: 6]
4.16 Prevention of Combating of Corrupt Activities Act 12 of 2004 [cite: 6]
4.17 Prevention of Organised Crime Act 121 of 1998 [cite: 6]
4.18 Protected Disclosures Act 26 of 2000 [cite: 6]
4.19 Protection of Information Act 84 of 1982 [cite: 6]
4.20 Promotion of Access to Information Act 2 of 2000 [cite: 6]
4.21 Regulation of Interception of Communications and Provision of Communication Related Information Act 70 of 2002
4.22 Securities Transfer Tax Act 25 of 2007
4.23 Skills Development Levies Act 9 of 1999
4.24 Skills Development Act 97 of 1998
4.25 Unemployment Contributions Act 4 of 2002
4.26 Unemployment Insurance Act 63 of 2001
4.27 Value Added Tax Act 89 of 1991
4.28 Protection of Personal information Act, 2013
4.29 Tax Administration Act, 28 of 2011
5. Information automatically available
The following categories of records are automatically available for inspection, purchase or photocopying:
5.1 Pamphlets / Brochures
5.2 Marketing and promotional material
6. Information available in terms of The Act
The subjects on which the business holds records and the categories on each subject are as listed below.
Please note that a requestor is not automatically allowed access to these records and that access to them may or must be refused in accordance with section 62 to 69 of The Act.
6.1 Accounting records [cite: 10, 11]
6.1.1 Annual financial statements and working papers [cite: 10, 11]
6.1.2 General ledger [cite: 10, 11]
6.1.3 Subsidiary ledgers (receivables, payables, etc.) [cite: 10, 11]
6.1.4 Bank statements, cheque books, cheques [cite: 10, 11]
6.1.5 Customer and supplier statements and invoices [cite: 10, 11]
6.1.6 Deposit slips [cite: 10, 11]
6.1.7 Cash books and petty cash books [cite: 10, 11]
6.1.8 Fixed asset register [cite: 10, 11]
6.1.9 Tax returns and assessments [cite: 10, 11]
6.1.10 VAT returns [cite: 10, 11]
6.1.11 Lease or instalment sale agreements [cite: 10, 11]
6.1.12 Insurance records [cite: 10, 11]
6.1.13 Investment records [cite: 10, 11]
6.1.14 Accounting officer's reports [cite: 10, 11]
6.1.15 Record of assets [cite: 10, 11]
6.1.16 Record of liabilities [cite: 10, 11]
6.1.17 Record of liabilities and obligations [cite: 10, 11]
6.1.18 Record of revenue [cite: 10, 11]
6.1.19 Record of expenses [cite: 10, 11]
6.1.20 Payroll related information and returns. [cite: 10, 11]
6.2 Credit Agreements [cite: 11, 12]
6.2.1 Credit Provider's documents [cite: 11, 12]
6.2.2 Details and results of disputes lodged with consumers [cite: 11, 12]
6.3 Distribution and Transportation
6.3.1 Permits and licenses
6.4 Fixed Property
6.4.1 Leases
6.5 Health and Safety
6.5.1 Register, record of earnings, time worked, payment and particulars of all employees
6.6 Information Technology
6.6.1 Capacity and utilisation of current systems
6.6.2 Client database
6.6.3 Disaster recovery processes and procedures
6.6.4 Hardware
6.6.5 Internet
6.6.6 Licenses
6.6.7 Systems support, programming and development
6.6.8 Operating systems
6.6.9 Software packages
6.6.10 Telephone lines, leased lines and data lines
6.7 Insurance
6.7.1 Claim records
6.7.2 Details of coverage, limits and insurers
6.7.3 Insurance policies
6.8 Intellectual Property
6.8.1 Agreements relating to intellectual property, e.g. license agreements, secrecy agreements, research and development agreements, use agreements, joint venture agreements and joint development agreements.
6.8.2 Litigation and other disputes involving intellectual property
6.8.3 Patents, patent applications and inventions
6.8.4 Designs, trademarks, trade names and protected names
6.8.5 Copyright and Source code
6.9 Legal, Agreements and Contracts [cite: 14, 15]
6.9.1 Agreements with contractors, suppliers and clients [cite: 14, 15]
6.9.2 Agreements with customers [cite: 14, 15]
6.9.3 Agreements with shareholders, officers or directors [cite: 14, 15]
6.9.4 Complaints, pleadings, briefs and other documents pertaining to actual, pending or threatened litigation, arbitration or investigation [cite: 14, 15]
6.9.5 Material licenses, permits and authorisations [cite: 14, 15]
6.9.6 Contracts, including lease agreements and finance agreements [cite: 14, 15]
6.9.7 Sale agreements [cite: 15]
6.9.8 Electronic communications - Personal information and the purpose for which the data was collected [cite: 15]
6.9.9 Electronic communications - Record of any third party to whom the information was disclosed [cite: 15]
6.9.10 Electronic communications - All personal data which has become obsolete [cite: 15]
6.10 Personnel Records
6.10.1 Attendance register
6.10.2 Disciplinary records
6.10.3 Employee loans
6.10.4 Employee remuneration
6.10.5 Employee date of birth
6.10.6 Employment contracts
6.10.7 Incentive schemes
6.10.8 IRP 5 and IT 3 certificates
6.10.9 Leave applications
6.10.10 Name and occupation of each employee
6.10.11 Payroll
6.10.12 Pension fund information
6.10.13 Salary slips and wage records
6.10.14 Time records
6.10.15 UIF, PAYE and SDL returns
6.10.16 Workmen's Compensation documents
6.11 Sales and Marketing
6.11.1 Brochures, newsletters and marketing material
6.11.2 Customers
6.11.3 Domestic and export orders
6.11.4 Products
6.11.5 Sales
6.11.6 Service and product information
6.12 Statutory Close Corporation Records
6.12.1 Annual Statutory Returns
6.12.2 Founding Statement and amendments
6.12.3 Minute books
6.12.4 Resolutions passed at meetings
6.13 Tax [cite: 17, 18]
6.13.1 Income tax returns [cite: 17, 18]
6.13.2 Provisional tax returns [cite: 17, 18]
6.13.3 Tax assessments [cite: 17, 18]
6.13.4 Documents relating to where the objection and appeal is lodged [cite: 17, 18]
6.13.5 Records relating to taxable gain or assessed capital loss [cite: 17, 18]
6.13.6 VAT documents [cite: 17, 18]
6.13.7 Records of importation goods and documents [cite: 17, 18]
6.13.8 Vendors information [cite: 18]
6.13.9 Documentary proof substantiating the zero rating of supplies [cite: 18]
7. Requesting procedures [cite: 18, 19, 20]
A person who wants access to the records must complete the necessary request form (Form C) that is attached as Annexure 1 for your convenience. [cite: 18, 19, 20] This form can also be obtained from the offices of Nologo Studios CC, or can be accessed on www.sahrc.org.za. [cite: 18, 19, 20] The completed request form must be sent to the address or fax number provided in this manual, and marked for the attention of the Information Officer. [cite: 18, 19, 20]
8. Availability of the Manual [cite: 21]
Copies of this manual are available for inspection at the offices of Nologo Studios CC, from the South African Human Rights Commission and at www.nologostudios.com/. [cite: 21]
9. Signature [cite: 22, 23]
We confirm, to the best of our knowledge, and belief, the accuracy and completeness of the information provided. [cite: 22, 23]
Name of Information Officer: Frank Dawson [cite: 22, 23]
Signature:
Date: 25 October 2017 [cite: 22, 23]